TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 19, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-616-11, Furnish and Deliver Parts and Chiller Services to Various Locations, estimated cost $1,040,000.00, Accounts 101-67000/68000/69000-612680/623270, Requisitions 1622711, 1622712, and 1622716
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 24-616-11, Furnish and Deliver Chiller Parts and Services to Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure chiller parts and technical support services for chiller systems for a three-year period. There will be three groups: Group A for the North Service Area, Group B for the Stickney Service Area, and Group C for the Calumet Service Area. Separate contracts could be awarded for each group.
The estimated cost for this contract is not to exceed $1,040,000.00. The estimated 2025, 2026, 2027 and 2028 expenditures are $273,000.00, $304,900.00, $390,800.00, and $71,300.00, respectively.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D and the Appendix V, is not included in this contract due to the highly specialized nature of the work and the insufficient number of VBE/WBE/MBE firms available that can perform this scope of work.
The tentative schedule for this contract is as follows:
Advertise October 23, 2024
Bid Opening November 12, 2024
Award December 5, 2024
Completion January 31, 2028
Funds are being requested in Accounts 101-67000/68000/69000-612680/623270 and are contingent on the Board of Commissioners’ approval of the District’s budget for 2025, 2026, 2027, and 2028.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-616-11.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:JS:JR:JMC:POL
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 19, 2024
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