TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase agreement with Flow-Technics, Inc., to Furnish and Deliver Xylem Flygt A-C, Sulzer ABS, ITT Gould and Netzsch pumps and replacement parts to various locations, in an amount of $415,000.00, from an amount of $659,900.00, to an amount not to exceed $1,074,900.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623110, 623270 and 623990, Agreement 7002236
Body
Dear Sir:
On December 5, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Flow-Technics, Inc., to furnish and deliver Xylem Flygt A-C, Sulzer ABS, ITT Gould and Netzsch pumps and replacement parts on an as needed basis, for a one-year period, in an amount not to exceed $650,000.00. The agreement expires on December 31, 2025.
As of May 21, 2025, the attached list of change orders has been approved.
Original Contract Amount $650,000.00
Date of Board Approval 12/5/2024
Cumulative Change Order (05/21/2025) $9,900.00
% Change of Original Contract Value 1.5%
Current Contract Value $659,900.00
Requested Increase or Decrease $415,000.00
New Contract Value $1,074,900.00
% Change of Current Contract Value 62.9%
% Change of Original Contract Value 65.4%
An increase to the agreement is necessary due to a greater than anticipated need for spare and replacement Xylem and ITT pump parts and equipment in the Stickney, Calumet, and North Service Areas. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $415,000.00 (approximately 62.9% of the current agreement value), from an amount of $659,900.00, to an amount not to exceed $1,074,900.00.
Funds are available in Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623110, 623270 and 623990.
Requested, Edward J. Staudacher, Acting Director of Maintenance and Operations, JS:MM:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 5, 2025
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