TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 19-665-11, Landscape Maintenance at Various Service Areas, Groups A, B, and D to Lizzette Medina & Company, in an amount of $24,586.25, from an amount of $739,250.84, to an amount not to exceed $714,664.59, Accounts 101-68000/69000-612420, Purchase Orders 5001719 and 5001720 (Deferred from the October 5, 2023 Board Meeting)
Body
Dear Sir:
On August 8, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-665-11, Landscape Maintenance at Various Service Areas, Groups A, B, and D to Lizzette Medina & Company, in an amount not to exceed $591,422.00. The contract expired on June 30, 2023.
As of September 11, 2023, the attached list of change orders has been approved.
Original Contract Amount $591,422.00
Date of Board Approval 8/8/2019
Cumulative Change Order Value (9/11/2023) $147,828.84
% Change of Original Contract Value 25.0%
Current Contract Value $739,250.84
Requested Increase or Decrease ($24,586.25)
New Contract Value $714,664.59
% Change of Current Contract Value -3.3%
% Change of Original Contract Value 20.8%
The decrease in contract value is requested to close out the contract. The frequency of landscaping services depends on the weather and the exact quantities were not known at the time the contract was drafted. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 19-665-11, Groups A, B, and D, in an amount of $24,586.25 (approximately 3.3% of the current contract value) from an amount of $739,250.84 to an amount not to exceed $714,664.59.
Funds will be restored to Accounts 101-68000/69000-612420.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2023
Attachment