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File #: 24-0003    Version: 1
Type: Agenda Item Status: Adopted
File created: 12/20/2023 In control: Procurement Committee
On agenda: 1/4/2024 Final action: 1/4/2024
Title: Authority to increase purchase order to Matheson Tri-Gas, Inc., in an amount of $3,000.00, from an amount of $24,998.40, to an amount not to exceed $27,998.40, Account 101-20000-623840, Purchase Order 3122351.
Attachments: 1. Change Order Log - Purchase Order 3122351

TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 4, 2024

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to increase purchase order to Matheson Tri-Gas, Inc., in an amount of $3,000.00, from an amount of $24,998.40, to an amount not to exceed $27,998.40, Account 101-20000-623840, Purchase Order 3122351.

Body

 

Dear Sir:

 

On January 24, 2023, the Director of Procurement and Materials Management issued a purchase order to Matheson Tri-Gas, Inc, to provide bulk liquid argon refills to an existing 1000 liter microbulk cryogenic cylinder located at the Stickney Water Reclamation Plant, in an amount not to exceed $24,998.40.  The purchase order expired on December 31, 2023.

 

As of December 15, 2023, the attached list of change orders has been approved.

 

Original Purchase Order Amount                                                                                                         $24,998.40

Date of Board Approval                                                                                                         N/A

Cumulative Change Orders (as of December 15, 2023)                               $0.00

% Change of Original Purchase Order Value                                                                             0.0%

Current Purchase Order Value                                                                                    $24,998.40

Requested Increase                                                                                                          $3,000.00

New Purchase Order Value                                                                                                         $27,998.40

% Change of Current Purchase Order Value                                                               12.0%

% Change of Original Purchase Order Value                                                               12.0%

 

An increase in the purchase order value is being requested to accommodate the ongoing delivery requirement schedule of the bulk liquid argon, which is required for the day-to-day operational needs of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $3,000.00 (approximately 12.0% of the current purchase order value) from an amount of $24,998.40 to an amount not to exceed $27,998.40.

 

Funds are available in Account 101-20000-623840.

 

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 4, 2024

 

Attachment