TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase the purchase order and extend the agreement with AT&T Corp. for Telemetry Services, in an amount of $2,702,103.30, from an amount of $1,621,261.98, to an amount not to exceed $4,323,365.28, Account 101-27000-612210, Purchase Order 3128311 (As Revised)
Body
Dear Sir:
On December 21, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with AT&T Corp., for telemetry services, in an amount not to exceed $1,621,261.98. This purchase order expires on June 30, 2024.
As of May 3, 2024, there have been no previous change orders.
Original Contract Amount $1,621,261.98
Date of Board Approval 12/31/2023
Cumulative Change Order $0.00
% Change of Original Contract Value 0%
Current Contract Value $1,621,261.98
Requested Increase or Decrease $2,702,103.30
New Contract value $4,323,365.28
% Change of Current Contract Value 266.67%
% Change of Original Contract Value 266.67%
The reason for the change order is to allow the District to extend and fund the existing agreement through April 30, 2025. During this time, the District intends to continue upgrading and modernizing its infrastructure to replace the antiquated lines and equipment that are utilized today. Without this agreement with AT&T, the District will be required to pay adjustable tariff rates for this service which is not economically advantageous for the District.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and extend the agreement in an amount of $2,702,103.30 (266.67% of the current contract value), from an amount of $1,621,261.98, to an amount not to exceed $4,323,365.28.
Funds for 2024 in the amount of $1,621,261.98 in Account 101-27000-612210 are contingent upon approval of a funds transfer also presented at this May 16, 2024 Board meeting. The estimated expenditure in 2025 is $1,080,841.32 and is contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Sean T. Kelly, Director of Information Technology, SK:RP:uu
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2024