TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order to J.D. Wilson Associates, Inc., to Furnish and Deliver Vaughn Chopper Pumps and Parts, on an as needed basis, to the North Side, Hanover Park, and Calumet Water Reclamation Plants, in an amount of $16,525.00, from an amount of $198,144.14, to an amount not to exceed $214,669.14, Account 101-68000-623270, Purchase Order 3062240
Body
Dear Sir:
On February 18, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to J.D. Wilson Associates, Inc., to furnish and deliver Vaughn Chopper pumps and parts, on an as needed basis, to the North Side, Hanover Park, and Calumet Water Reclamation Plants, in an amount not to exceed $170,835.00. The purchase orders expire on December 31, 2012.
As of April 12, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $27,309.14 from the original amount awarded of $170,835.00. The current purchase orders' value is $198,144.14. The prior approved change orders reflect an approximate 16% increase to the original purchase orders' value.
An increase is being requested in order to purchase a J. D. Wilson Chopper Pump for the Lemont Water Reclamation Plant which was not anticipated at the time the original purchase order was issued.
This change order is in compliance with the Illinois Criminal Code since these changes are due to circumstances not reasonably foreseeable at the time the purchase order was issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $16,525.00 (approximately 8.3% of the current purchase orders' value), from an amount of $198,144.14, to an amount not to exceed $214,669.14.
Funds are available in Account 101-68000-623090.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2012
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