TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Graybar Electric Company, Inc., to Furnish and Deliver Electrical Catalog Products for a One-Year Period, under OMNIA Partners (formerly U.S. Communities) Contract #EV2370, in an amount not to exceed $113,000.00, Accounts 101-15000, 66000, 67000, 68000, 69000-623070, Requisitions 1623474, 1623576, 1625511 and 1625531
Body
Dear Sir:
Authorization is being requested to participate in the OMNIA Partners (formerly U.S. Communities) cooperative purchasing contract #EV2370, with Graybar Electric Company, Inc., to furnish and deliver electrical catalog products to various locations for a one-year period beginning January 1, 2025, through December 31, 2025.
OMNIA Partners has a competitively-bid contract for the above captioned subject with Graybar Electric Company, Inc. The District is registered with, and uses, the OMNIA Partners program. Authorization is requested to issue purchase orders to Graybar Electric Company, Inc., to furnish and deliver electrical catalog products for a one-year period, under the OMNIA Partners cooperative purchasing contract #EV2370. The agreement between OMNIA Partners and Graybar Electric Company, Inc. has a term of five years, from February 1, 2018, through January 31, 2023, with 3 optional two-year extensions after the initial five-year term. Effective September 5, 2024, this contract was renewed through January 31, 2029, per the executed contract and renewal schedule.
The Metropolitan Water Reclamation District of Greater Chicago can participate under State Statute (5 ILCS 220), the Intergovernmental Cooperation Act.
Departments participating in this contract are Maintenance and Operations and General Administration. The departments will issue requisitions each year for this contract. The amount of $113,000.00 is for the period ending December 31, 2025.
The Department of Procurement and Materials Management believes that participating in the OMNIA Partners contract will reduce the number of open orders, expedite the ordering and delivery of items such as: electric materials required to power buildings, lighting materials, monitoring equipment and security products not carried in the storerooms, as well as reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Graybar Electric Company, Inc., in an amount not to exceed $113,000.00.
Funds are being requested for 2025 in Accounts 101-15000, 66000, 67000, 68000, 69000-623070 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024