TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-633-11, Furnish and Deliver Polymer to Polydyne, Inc., in an amount not to exceed $28,886,663.00, Accounts 101-67000/69000-623560, Requisitions 1603692 and 1603021
Body
Dear Sir:
On August 10, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-633-11, Furnish and Deliver Polymer.
In response to a public advertisement of September 27, 2023, a bid opening was held on October 17, 2023. The bid tabulation for this contract is:
GROUP 1: CE-1520 MANNICH POLYMER
POLYDYNE, INC. $ 28,886,663.00
GROUP 2: CE-2513 EMULSION POLYMER
NO BIDS RECEIVED
Polydyne, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $29,246,400.00, placing their bid of $28,886,663.00 approximately 1.2 percent below the estimate.
The bidder had the option to bid Group 1 and/or Group 2 to provide the polymer for this contract.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it does not fall underneath the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included in this contract
because there are no M/W/VBE firms available to provide the specified products.
The contractor shall commence delivery five days after the issuance of the purchase order but not before January 1, 2024. The contract period is January 1, 2024, and ends December 31, 2026.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase order for Contract 24-633-11, to Polydyne, Inc., in an amount not to exceed $28,886,663.00.
The bid deposit in the amount of $585,000.00 will be retained as a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are being requested in 2024, in Accounts 101-67000/69000-623560. The estimated expenditure for 2024, 2025, and 2026 are $8,979,800.00, $9,845,400.00, and $10,061,463.00 respectively and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 16, 2023