TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 15-607-22 (Re-Bid), Furnish and Deliver Station Batteries to the Stickney and O’Brien Water Reclamation Plants and the North Branch Pumping Station, to Atlas & Associates, Inc., in an amount not to exceed $202,500.00, Accounts 201-50000-645600, 645650 Requisition 1401466
Body
Dear Sir:
On August 6, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-607-21 Furnish and Deliver Station Batteries to the Stickney and O’Brien Water Reclamation Plants and the North Branch Pumping Station.
In response to a public advertisement of September 23, 2015, a bid opening was held on October 6, 2015. No bids were received for this contract.
On November 5, 2015, authorization to amend the Board Order of August 6, 2015 was approved by the Board of Commissioners.
In response to a public re-advertisement of December 16, 2015, a bid opening was held on January 5, 2016. The bid tabulation for this contract is:
ATLAS & ASSOCIATES, INC. $202,500.00
Nine hundred forty-seven (947) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the product requested and could not meet the bidding deadline. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Atlas & Associates, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $210,000.00, placing their bid of $202,500.00 approximately 3.6 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-607-22 (Re-Bid), to Atlas & Associates, Inc., in an amount not to exceed $202,500.00.
No bid deposit was required for this contract.
The contractor shall deliver all the equipment required under this Contract within one hundred and twenty (120) days after the mailing date of the purchase order.
Funds are available in Accounts 201-50000-645600, 645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 7, 2016