TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to Increase Contract 26-021-11, Furnish and Deliver Unleaded Gasoline to Various Locations, Group B to Avalon Petroleum Company, in a total amount not to exceed $46,000.00, from a total amount of $68,530.46, to a total amount not to exceed $114,530.46, Accounts 101-16000, 20000, 69000-623820, Purchase Orders 3138132 and 3138133, and Outline Agreement 7002315
Body
Dear Sir:
On December 4, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 26-021-11 Furnish and Deliver Unleaded Gasoline to Various Locations, Group B to Avalon Petroleum Company, in a total amount not to exceed $58,530.47. The contract expires on December 31, 2026.
As of May 21, 2026, the attached list of change orders has been approved.
Original Contract Amount $58,530.47
Date of Board Approval 12/4/25
Cumulative Change Order (5/21/26) $9,999.99
% Change of Original Contract Value 17.09%
Current Contract Value $68,530.46
Requested Increase or Decrease $46,000.00
New Contract Value $114,530.46
% Change of Current Contract Value 67.12%
Total % Change of Original Contract Value 95.68%
An increase to the contract value is being requested due to District-wide ongoing demand for unleaded gasoline for day-to-day operations. The increase reflects ongoing geopolitical and economic factors that have contributed to the rising cost of fuel nationwide.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 26-021-11 in an amount of $46,000.00 (67.12% of the current contract value), from an amount of $68,530.46, to an amount not to exceed $114,530.46.
Funds are available in Accounts 101-16000, 20000, 69000-623820.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2026