TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to CDW Government LLC, for the Renewal of Six Hundred (600) Citrix XenApp Software Maintenance Licenses and Renewal of Two (2) Citrix NetScaler MPX Appliances in an amount not to exceed $70,324.80, Accounts 101-27000-612820 and 612840, Requisition 1599411
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government for the renewal of six hundred (600) Citrix XenApp Software Maintenance Licenses and renewal of two (2) Citrix NetScaler MPX Appliances. The term of this purchase order is July 1, 2023 to June 30, 2024.
On February 22, 2012, The City of Chicago advertised a Request for Proposal (RFP) for “Computer Hardware, Software Peripherals and Related Maintenance and Installation Services” in collaboration with the Cook County. Multiple responses were received by the proposal due date of June 6, 2012. CDW Government LLC was awarded the three-year contract effective October 1, 2014, with an option to extend the contract for two additional one-year terms. On September 28, 2017, the City of Chicago contract was extended to September 30, 2019. On September 24, 2019, the City of Chicago Contract was extended to September 30, 2021. On April 13, 2021, the City of Chicago Contract was extended to September 30, 2022. On June 1, 2022, the City of Chicago Contract was extended to September 30, 2023. Article 10) General Conditions, Section j) “Governmental Joint Purchasing Agreement,” allows other government agencies to purchase goods or services under this contract.
CDW Government LLC has submitted prices for Citrix XenApp software maintenance Licenses for a one-year period ending June 30, 2024, per the established contract discount percentages. The vendor has also submitted prices for maintenance for two (2) Citrix NetScaler MPX Appliances for a six- (6) month period ending January 1, 2024, due to the end of maintenance availability for these two appliances. Inasmuch as CDW Government LLC, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V do not apply because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC, in an amount not to exceed $70,324.80.
Funds are available in Accounts 101-27000-612820 and 612840.
Requested, Sean T. Kelly, Acting Director of Information Technology, SK:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 4, 2023