TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-625-13 for Diving Services at Various Locations, to Lindahl Marine Contractors Inc., in an amount not to exceed $90,000.00, Account 101-66000-612490 Requisition 1226020
Body
Dear Sir:
On November 1, 2007, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids for Diving Services at Various Locations.
In response to a public advertisement of December 5, 2007, a bid opening was held on January 8, 2008. No bids were received.
In response to a re-advertisement of January 30, 2008, a bid opening was held on February 19, 2008. The sole bid was rejected as reported as the March 20, 2008 Board meeting.
In response to a re-advertisement of March 26, 2008, a bid opening was held on April 15, 2008. The sole bid received for this contract is:
LINDAHL MARINE CONTRACTORS, INC. $83,065.00
Sixty-one (61) companies were notified of this contract being advertised and eight (8) companies requested specifications.
The Purchasing Agent has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for firms not bidding: too much equipment required, unable to provide services, and not signatory to a building trade. In light of these findings, the Purchasing Agent is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $90,000.00.
Lindahl Marine Contractors, Inc., the sole responsible bidder, is proposing to perform this contract, all in accordance with our specifications. The estimate for this contract was $90,000.00, placing the bid of $83,065.00, approximately 7.7 percent below this estimate.
Lindahl Marine Contractors, Inc., has executed the Multi-Project Labor Agreement certificate as required. The trades anticipated to be utilized on this contract are Hoisting Engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that this contract be awarded to Lindahl Marine Contractors, Inc., in an amount not to exceed $90,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Purchasing Agent. The estimated expenditures for 2008 and 2009 are $45,000.00 each year. Funds for the 2008 expenditure are available in Account 101-66000-612490.
Requested, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien