TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 14, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-056-11, Furnish and Deliver Hardware to Various Locations for a One-Year Period, Groups A & B to J & L Fasteners & General Maintenance Supplies, Inc., in an amount not to exceed $30,971.55, and Group C to Liberty Fastener Company, in an amount not to exceed $14,548.21, Account 101-20000-623110
Body
Dear Sir:
On June 15, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-056-11 furnish and deliver hardware to various locations for a one-year period, beginning approximately October 1, 2017 and ending September 30, 2018.
In response to a public advertisement of June 28, 2017, a bid opening was held on July 25, 2017. The bid tabulation for this contract is:
GROUP A: MISC HARDWARE
J & L FASTENERS & GENERAL MAINTENANCE $15,996.82
SUPPLIES, INC.
LIBERTY FASTENER COMPANY $27,317.69
FAIRMONT SUPPLY COMPANY $31,639.16
GROUP B: ZINC AND BRASS HARDWARE
J & L FASTENERS & GENERAL MAINTENANCE *$14,974.73
SUPPLIES, INC.
LIBERTY FASTENER COMPANY *$15,931.52
FAIRMONT SUPPLY COMPANY *$18,967.77
BLUE JAY FASTENERS, LTD *$555,366.62
GROUP C: STAINLESS STEEL HARDWARE
LIBERTY FASTENER COMPANY $14,548.21
STAINLESS PRODUCTS, INC. *$14,961.98
J & L FASTENERS & GENERAL MAINTENANCE $15,106.40
SUPPLIES, INC.
*corrected total
Four-hundred thirty-seven (437) companies were notified of the contract being advertised and thirty-six (36) companies requested specifications.
J & L Fasteners & General Maintenance Supplies, Inc., the lowest responsible bidder for Groups A & B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A & B of this contract was $31,500.00, placing their bid of $30,971.55 approximately 1.7% below the estimate.
Liberty Fastener Company, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $15,500.00, placing their bid of $14,548.21 approximately 6.1% below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-056-11, Groups A & B to J & L Fasteners & General Maintenance Supplies, Inc., in an amount not to exceed $30,971.55, and Group C to Liberty Fastener Company, in an amount not to exceed $14,548.21.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
Funds are available in Account 101-20000-623110. There is no bid deposit for this contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 14, 2017
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