TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 14-639-11, Furnish and Deliver Process Water Chemicals, to Fremont Industries, Inc., in an amount of $20,000.00 from an amount of $193,695.28 to an amount not to exceed $213,695.28, Accounts 101-67000/68000/69000-623560, Purchase Orders 3083760, 3083761 and 3083762
Body
Dear Sir:
On December 4, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders for Contract 14-639-11, Furnish and Deliver Process Water Chemicals, to Fremont Industries, Inc., in an amount not to exceed $217,712.28. The contract is currently scheduled to expire on December 29, 2017, contingent upon this Board action.
As of December 7, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $24,017.00 from the original amount awarded of $217,712.28. The current contract value is $193,695.28. The prior approved change orders reflect an 11.0% decrease to the original contract value.
The increase is required to furnish and deliver boiler and process water treatment chemicals and provide services for testing and monitoring to maintain process water specifications through March 29, 2018, contingent upon Board approval of this action.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-639-11 in an amount of $20,000.00 (approximately 10.3% of the current contract value) from an amount of $193,695.28 to an amount not to exceed $213,695.28.
Funds are being requested in 2018 in Accounts 101-67000/68000/69000-623560 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:jmc
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for December 21, 2017
Attachment