TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-218-3M (Re-Bid), Blower Nos. 9 & 10 and Air Main Installation at the Calumet Water Reclamation Plant to Meccon Industries, Inc., in an amount of $27,652.00, from an amount of $16,200,402.00, to an amount not to exceed $16,228,054.00, Accounts 101-50000-612650, 401-50000-645650, and 645750, Purchase Order 5001024
Body
Dear Sir:
On May 21, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-218-3M (Re-Bid), Blower Nos. 9 & 10 and Air Main Installation at the Calumet Water Reclamation Plant, to Meccon Industries, Inc., in an amount not to exceed $16,025,240.00. The scheduled contract completion date was December 20, 2011.
As of January 20, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $175,162.00 from the original amount awarded of $16,025,240.00. The current contract value is $16,200,402.00. The prior approved change orders reflect a 1.09% increase to the original contract value.
The contract includes the replacement of the existing 5,600 horsepower (HP) Blower No. 7 motor with a new 6,000 HP motor. After contract award, the M&O Department (M&O) requested that the existing Blower No. 7 motor be rehabilitated for future installation by M&O on Blower No. 8. The existing Blower No. 8 motor has been experiencing vibration problems. Therefore, it is recommended to rehabilitate the existing 5,600 HP Blower No. 7 motor. The contractor submitted a cost proposal (CCO-020) for an extra in the amount of $27,652.00. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 379, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-218-3M (Re-Bid) in an amount of $27,652.00 (0.17% of the current contract value) from an amount of $16,200,402.00 to an amount not to exceed $16,228,054.00.
Funds are available in Accounts 101-50000-612650, 401-50000-645650 and 645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012
Attachment