TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 09-627-11 Furnishing, Delivering and Rental of Arc Flash Personal Protective Equipment for the Calumet and North Service Areas, estimated cost $332,250.00, Accounts 101-67000/68000-612330, Requisitions 1256356 and 1256357
Body
Dear Sir:
Contract documents and specifications have been prepared for services for furnishing, delivering and rental of arc flash personal protective equipment for the Calumet and North Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide protective clothing items such as overalls which require weekly cleaning, and shirts and slacks which require daily cleaning for District personnel in the North and Calumet Service Areas on a regularly scheduled basis for an approximately three-year period.
The estimated cost for this contract is $332,250.00. The estimated 2009, 2010, and 2011 expenditures are $110,750.00, $110,750.00 and $110,750.00 respectively.
The bid deposit for this contract is $16,600.00.
The contract specifications require that the services commence upon receipt of the Purchase Order and terminate three years thereafter. Liquidated damages are $50.00 for each calendar day that the contractor does not provide the services as specified.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
Tentative Contract schedule:
Advertise January 14, 2009
Bid Opening February 3, 2009
Award March 5, 2009
Completion December 31, 2011
Funds are being requested in 2009, in Accounts 101-67000/68000-612330, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent years, 2010 and 2011 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 09-627-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:JK
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008