TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 10-677-12 Overhead and Exterior Door Maintenance Services at Various Service Areas, to Builders Chicago Corporation, in an amount of $23,154.38, from an amount of $346,000.00, to an amount not to exceed $322,845.62, Account 101-68000-612680, Purchase Order 5001170
Body
Dear Sir:
On July 8, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-677-12, Overhead and Exterior Door Maintenance Services at Various Service Areas, to Builders Chicago Corporation, in an amount not to exceed $346,000.00. The contract expires on July 22, 2013.
This contract has no prior change orders.
The decrease in the contract value is being requested because the actual expenditures for 2011 were less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 10-677-12, in an amount of $23,154.38 (approximately 6.7% of the current contract value), from an amount of $346,000.00, to an amount not to exceed $322,845.62.
Funds will be restored in Account 101-68000-612680.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012