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File #: 12-0548    Version: 1
Type: Agenda Item Status: Adopted
File created: 3/28/2012 In control: Procurement Committee
On agenda: 4/5/2012 Final action: 4/5/2012
Title: Authority to decrease Contract 11-904-12, Furnishing and Delivering PLC and VFD Parts and Modules for Exchange at the Stickney Water Reclamation Plant to EESCO, Div. of WESCO Distribution, Inc., D/B/A Englewood Electrical Supply, in an amount of $29,997.50, from an amount of $89,992.50, to an amount not to exceed $59,995.00, Account 101-69000-623070, Purchase Order 3069089
TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
 
COMMITTEE ON PROCUREMENT
 
Mr. David St. Pierre, Executive Director
 
Title
Authority to decrease Contract 11-904-12, Furnishing and Delivering PLC and VFD Parts and Modules for Exchange at the Stickney Water Reclamation Plant to EESCO, Div. of WESCO Distribution, Inc., D/B/A Englewood Electrical Supply, in an amount of $29,997.50, from an amount of $89,992.50, to an amount not to exceed $59,995.00, Account 101-69000-623070, Purchase Order 3069089
Body
 
Dear Sir:
 
On July 14, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-904-12, Furnishing and Delivering PLC and VFD Parts and Modules for Exchange at the Stickney Water Reclamation Plant, to EESCO, Div. of WESCO Distribution, Inc., D/B/A Englewood Electrical Supply, in an amount not to exceed $89,992.50. The contract expires on December 31, 2013.
 
This contract has no prior change orders.
 
The decrease in the contract value is because the need for PLC and VFD Parts and Modules was less than anticipated for 2011.
 
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
 
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 11-904-12, in an amount of $29,997.50 (approximately 33.3% of the current contract value), from an amount of $89,992.50, to an amount not to exceed $59,995.00.
 
Funds will be restored in Account 101-69000-623070.
 
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012