TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 20, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-664-11 Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, estimated cost $34,100.00, Account 101-66000-612420, Requisition 1461197
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-664-11 Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services of roadway maintenance at the Prairie Plan Site in Fulton County, Illinois, to include approximately 2,036 linear feet of shoulder clearing (brooming) and approximately 4,524 square yards of bituminous seal coating to the office road and Field 63 road and approximately 398 square yards of patching to the existing parking lot.
The estimated cost for this contract is $34,100.00.
The bid deposit for this contract is $1,700.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the work site is located in Fulton County, Illinois.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
It is estimated that this contract will employ nine to ten personnel.
The tentative schedule for this contract is as follows:
Advertise May 24, 2017
Bid Opening June 13, 2017
Award July 6, 2017
Completion September 29, 2017
Funds are available in Account 101-66000-612420.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-664-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 20, 2017