TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 17, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 25-009-11, Furnish and Deliver Paper Towels to Various Locations for a One (1) Year Period, estimated cost $151,000.00, Account 101-20000-623660
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver paper towels to various locations for a one (1) year period, beginning approximately November 1, 2025 and ending October 31, 2026.
The purpose of this contract is to furnish and deliver paper towels to the District’s storerooms to maintain sufficient inventory levels, which are required for the day-to-day operational needs of the District. A separate contract will be awarded for each group.
The estimated cost for this contract is as follows:
Group A - Paper Towels $ 63,000.00
Group B - C-Fold Paper Towel $ 88,000.00
TOTAL: $151,000.00
No bid deposit is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise July 23, 2025
Bid Opening August 5, 2025
Award September 18, 2025
Completion September 30, 2026
Funds are available in Account 101-20000-623660
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-009-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:JD:ds
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 17, 2025