TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 16, 2020
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an intergovernmental agreement with and make payment to the Village of Orland Park for the design, construction, operation, and maintenance of the Expansion of the Existing Detention Basin upstream of the Grasslands Subdivision (18-IGA-33) in Orland Park, under Phase II of the Stormwater Management Program in an amount not to exceed $558,000.00, Account 501-50000-612400, Requisition 1540896
Body
Dear Sir:
Authorization is requested to enter into an intergovernmental agreement (IGA) with and make payment to the Village of Orland Park (Village), for the design, construction, operation, and maintenance of the Expansion of the Existing Detention Basin upstream of the Grasslands Subdivision in Orland Park, under Phase II of the Stormwater Management Program.
On May 17, 2018, the Board of Commissioners authorized the District to begin negotiations with several entities, including the Village of Orland Park, for IGAs that would include provisions allowing for the District to provide funding towards the construction of various shovel ready stormwater projects. The Village proposes to expand an existing detention basin through construction of a Class I Dam to provide flood protection for 30 structures. The project will provide approximately eleven acre-feet of additional flood storage and one acre-feet of detention volume for future residential development, to be constructed at the same time. The District’s participation in the project is limited to the expansion volume being created for protection of the existing 30 flood-prone structures. The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $558,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2020. To date, the Village has spent approximately $500,000.00 on engineering, property acquisition, and other design-related project costs. The Village will also contribute approximately $42,000.00 towards the total construction costs, including construction inspection. The IGA requires the Village to advertise and award the construction contracts in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements. The Affirmative action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-Owned Business Enterprises, 10 percent for Women-Owned Business Enterprises, 10 percent for Small Business Enterprises and 3 percent for Veteran-Owned Business Enterprises. The Village will assume responsibility for design, construction, and perpetual maintenance of the project and be solely responsible for any change orders to the project. The IGA also contains provisions which allow the District to review the project’s design and perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with the Village and make payment in an amount not to exceed $558,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said IGA on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 16, 2020