TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-699-11 Furnish and Deliver Self-Propelled Articulated Boom Lifts to Various Locations, Group A to Equipment Depot of Illinois, Inc., in an amount not to exceed $81,741.50, and Group B to Stevenson Sales & Service LLC, in an amount not to exceed $46,844.00, total award not to exceed $128,585.50, Account 101-67000, 68000-634650, 634860, Requisitions 1221920 and 1199750
Body
Dear Sir:
On March 6, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 08-699-11 Furnish and Deliver Self-Propelled Articulated Boom Lifts to Various Locations.
In response to a public advertisement of April 2, 2008, a bid opening was held on April 22, 2008. The bid tabulation for this contract is:
GROUP A - GENIE MODEL Z60/34
EQUIPMENT DEPOT OF ILLINOIS, INC. $81,741.50
METROLIFT, INC. $86,000.00
RANDALL INDUSTRIES, INC. $88,800.00
NATIONAL LIFT TRUCK, LLC $89,363.97
ATLAS FIRST ACCESS $89,755.00
DUECO, INC. $94,382.00
CHATHAM HOME & OFFICE CLEANERS, INC. $95,000.00
STEVENSON SALES & SERVICE LLC $96,330.00
GROUP B - GENIE MODEL Z34/22
STEVENSON SALES & SERVICE LLC $46,844.00
EQUIPMENT DEPOT OF ILLINOIS, INC. $47,274.25
METROLIFT, INC. $49,500.00
RANDALL INDUSTRIES, INC. $51,000.00
NATIONAL LIFT TRUCK, LLC $51,366.13
ATLAS FIRST ACCESS $51,712.00
DUECO, INC. $54,702.00
Four hundred ninety-four (494) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
Equipment Depot of Illinois, Inc., the lowest responsible bidder for Group A of this contract, is proposing to perform this contract, in accordance with the specifications. The estimated cost for Group A for this contract was $100,000.00, placing the bid of $81,741.50 approximately 18.26 percent below this estimate.
Stevenson Sales & Service LLC, the lowest responsible bidder for Group B of this contract, is proposing to perform this contract, in accordance with the specifications. The estimated cost for Group B for this contract was $50,000.00, placing the bid of $46,844.00 approximately 6.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue a purchase order to Equipment Depot of Illinois, Inc., for Group A, in an amount not to exceed $81,741.50, and to Stevenson Sales & Service LLC, for Group B, in an amount not to exceed $46,844.00, The bid deposits in the amount of $5,000.00 for Group A and $2,500.00 for Group B, shall be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Purchasing Agent. Funds are available in Account 101-67000, 68000-634650, 634860.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien