TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to AVI-SPL LLC for Avaya Equipment and Maintenance, in an amount not to exceed $339,247.02, Accounts 101-27000-612430, 623850, 634840, Requisition 1602115
Body
Dear Sir:
Authorization is requested to issue a purchase order under the State of Minnesota Cooperative Purchasing Venture Agreement Contract 147120 Release No. T-653(5) with AVI-SPL LLC, for the purchase of Avaya Equipment, Maintenance Support, & E911 Calling. All parts will be delivered by December 31, 2023.
The purchase of Avaya Equipment and Maintenance is required to replace equipment that has reached its end of life located at the Stickney Water Reclamation Plant and Service Area.
The State of Minnesota established the means by which participating states may join together in cooperative multi-state contracting; to achieve cost-effective and efficient acquisition of products and services under Contract No. 209935 (formerly identified as Contract No. 147120). All governmental entities within the United States are welcome to use the approved agreements. Under the terms of contract 209935 Release No. T-653(5), AVI SPL LLC was selected as the vendor for Telecom: Network Equipment, Maintenance, & Support from the start date of November 1, 2018, through October 31, 2023.
AVI-SPL LLC has submitted prices for Avaya Equipment and Maintenance per the established contract discount percentages. Inasmuch as AVI-SPL LLC is the only source of supply for Avaya Equipment and Maintenance under this agreement, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
AVI-SPL LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement, Affirmative Action Ordinance Revised Appendix D and Appendix V are not applicable to the contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to AVI-SPL LLC in an amount not to exceed $339,247.02.
Funds are available in Accounts 101-27000-612430, 623850, 634840.
Requested, Sean T. Kelly, Acting Director of Information Technology, SK:RP:EW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023