TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 09-760-11, Fence Repairs at Various Locations in the North Service Area, to GFS Fence, Guardrail & Signage, Inc., in an amount not to exceed $40,000.00, Account 101-67000-612420, Requisition 1271983
Body
Dear Sir:
On April 16, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-760-11, Fence Repairs at Various Locations in the North Service Area.
In response to a public advertisement of May 20, 2009, a bid opening was held on June 9, 2009. The bid tabulation for this contract is:
GFS FENCE, GUARDRAIL & SIGNAGE, INC. $52,025.00
BUILT BEST FENCE COMPANY, D/B/A BBF $54,762.50
ERECTORS, INC.
One hundred five (105) companies were notified of this contract being advertised and ten (10) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $40,000.00.
GFS Fence, Guardrail & Signage, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $40,000.00, placing the bid of $52,025.00, approximately 30.1 percent above the estimate.
GFS Fence, Guardrail & Signage, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate, as required. The construction trades anticipated to be utilized on this contract are operating engineers and iron workers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The revised Appendix D was not included in this contract because the engineer’s estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 09-760-11, to GFS Fence, Guardrail & Signage, Inc., in an amount not to exceed $40,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-67000-612420.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009