TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to decrease cost estimate for Contract 18-102-11 Boat Maintenance, Repairs, Parts, and Secured Dockage from $42,000.00 to $38,400.00, Accounts 101-16000-612330, 612790, and 623990, Requisition 1470604
Body
Dear Sir:
At the Board meeting of October 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise Contract 18-102-11 Boat Maintenance, Repairs, Parts, and Secured Dockage at an estimated cost of $42,000.00.
Contract 18-102-11 was advertised on October 25, 2017. No bids were received for the advertisement of this contract. The difficulty in receiving bids is due to the secured dockage component of the contract. The removal of this component, estimated at $3,600.00, in Account 101-16000-612330, will result in a lower cost estimate, and is expected to make the contract more likely to receive bids.
Due to re-advertisement of this contract, the title of the contract, the tentative schedule and estimated cost for this contract are as follows:
The contract title will be revised to state: Contract 18-102-11 Boat Maintenance, Repairs, and Parts.
Revised tentative schedule:
Advertise January 17, 2018
Bid Opening February 6, 2018
Award March 1, 2018
Completion December 31, 2019
The revised estimated cost for this contract is $38,400.00. The revised estimated 2018 and 2019 expenditures are $19,200.00 and $19,200.00, respectively.
Therefore, it is requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to decrease the cost estimate for Contract 18-102-11 Boat Maintenance, Repairs, and Parts, from $42,000.00 to $38,400.00.
Funds are being requested for 2018 and 2019, in Accounts 101-16000-612790 and 623990 and are contingent on the Board of Commissioners approval of the District’s budget for those years.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research EWP:KB:RA:HZ:AC:JW:TM:kq
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2017