TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 06-916-13 Services to Furnish, Deliver, and Install a Monitoring System for ComEd Distribution Switches at the Racine Avenue Pumping Station, to Electrical Systems, Inc., in an amount not to exceed $121,050.00, Account 101-69000-612600, Requisition 1195583
Body
Dear Sir:
On September 21, 2006, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 06-916-13 Services to Furnish, Deliver, and Install a Monitoring System for ComEd Distribution Switches at the Racine Avenue Pumping Station.
In response to a public advertisement of October 25 2006, a bid opening was held on November 14, 2006. No bids were received for the contract, as reported at the December 7, 2006 Board meeting.
In response to a public re-advertisement of December 13, 2006, a bid opening was held on January 23, 2007. The sole bid was rejected as reported at the March 15, 2007 Board meeting.
In response to a public re-advertisement of April 2, 2008, a bid opening was held on April 22, 2008. The bid tabulation for this contract is:
ELECTRICAL SYSTEMS, INC. $121,050.00
HELM ELECTRICAL SERVICES, INC. $125,000.00
Three hundred fifty-eight (358) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Electrical Systems, Inc., the lowest responsible bidder, is proposing to perform the contract, in accordance with the specifications. The estimated cost for this contract was $95,000.00, placing the bid of $121,050.00, approximately 27.4 percent above the cost estimate.
Electrical Systems, Inc., has executed the Multi-Project Labor Agreement certificate as required. It is anticipated that the following trades will be utilized on the contract: Electrical Workers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to award Contract 06-916-13, to Electrical Systems, Inc., in an amount not to exceed $121,050.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Purchasing Agent. Funds are available in Account 101-69000-612600.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien