TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-613-12 Scavenger Services at Various Locations, Groups E and F to Arc Disposal & Recycling Co., Inc., in an amount not to exceed $325,000.00, and Group G to Disposall Waste Services, LLC, in an amount not to exceed $33,000.00, Accounts 101-66000, 67000-612520, Requisitions 1221898, 1221322, and 1221871
Body
Dear Sir:
On September 20, 2007, the Board of Commissioners passed an order authorizing the Purchasing Agent to advertise for bids for Contract 08-613-11 Scavenger Services at Various Locations.
In response to a public advertisement of October 24, 2007, a bid opening was held on November 20, 2007. The bids received for Groups E, F, and G of the contract were rejected at the February 7, 2008 Board meeting.
In response to a public re-advertisement of March 26, 2008, a bid opening was held on April 15, 2008. The bid tabulation for this contract is:
GROUP E: KIRIE WRP
ARC DISPOSAL & RECYCLING CO., INC. $250,379.40
ALLIED WASTE SERVICES, INC. $263,544.00
GROUP F: HANOVER PARK WRP
ARC DISPOSAL & RECYCLING CO., INC. $31,514.40
ALLIED WASTE SERVICES, INC. $71,280.00
GROUP G: LOCKPORT POWERHOUSE
DISPOSALL WASTE SERVICES, LLC $25,785.00
ALLIED WASTE SERVICES, INC. $42,261.00
Eighty-nine (89) companies were notified of the contract being advertised and six (6) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on the contract, should usage differ from the estimated quantities, is not to exceed $325,000.00 for Group E and Group F, and $33,000.00 for Group G.
Arc Disposal & Recycling Co., Inc., the lowest responsible bidder for Groups E and F of the contract, is proposing to perform the contract, in accordance with the specifications. The estimated cost for Group E of the contract was $265,000.00, placing the bid of $250,379.40.00 approximately 5.6 percent below the estimate. The estimated cost for Group F of the contract was $60,000.00, placing the bid of $31,514.40, approximately 47.5 percent below the estimate.
Disposall Waste Services, LLC, the lowest responsible bidder for Group G of the contract, is proposing to perform this contract, in accordance with the specifications. The estimated cost for Group G of the contract was $33,000.00, placing the bid of $25,785.00 approximately 22 percent below this estimate.
Appendix D is not included in the Contract because of the specialized nature of the services required.
The Multi-Project Labor Agreement (MPLA) is not included in the Contract because this classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to award Contract 08-613-12, Groups E and F, to Arc Disposal & Recycling Co., Inc., in an amount not to exceed $325,000.00 combined, and Group G to Disposall Waste Services, LLC, in an amount not to exceed $33,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Purchasing Agent.
The estimated 2008, 2009, and 2010 expenditures are $99,400.00, $125,500.00, and $133,100.00, respectively. Funds for the 2008 expenditure are available in Accounts 101-66000, 67000-612520.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008. Approved, President Terrence J. O’Brien