TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to decrease purchase order with CDW Government LLC, for Microsoft software and software maintenance for a two-year period, in an amount of $1,565,186.23, from an amount of $3,130,376.46 to an amount not to exceed $1,565,190.23 Account 101-27000-612820, Purchase Order 3138038
Body
Dear Sir:
On October 16, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to CDW Government LLC and amend an agreement with Microsoft Corporation for Microsoft software and software maintenance for a two-year period, in an amount not to exceed $3,130,376.46.
As of October 23, 2026 no change orders have been approved.
Original Contract Amount $3,130,376.46
Date of Board Approval 10/16/2025
Cumulative Change Order $0
% Change of Original Contract Value 0.00%
Current Contract Value $3,130,376.46
Requested Increase or Decrease ($1,565,186.23)
New Contract Value $1,565,190.23
% Change of Current Contract Value 50.00%
Total % Change of Original Contract Value 50.00%
This decrease is necessary to reduce the existing purchase order and use the available funds to amend and continue the Microsoft agreement under a new pricing that is more beneficial to the District.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $1,565,186.23 (50.00% of the current contract value), from an amount of $3,130,376.46 to an amount not to exceed $1,565,190.23.
Funds will be restored to Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, STK:JR:tw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2026