TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-614-11 Elevator Maintenance at Various Service Areas, estimated cost $958,683.60, Accounts 101-15000/67000/68000/69000-612600/612680/612370/612390, Requisitions 1434487, 1434490, 1437849 and 1437856
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-614-11, Elevator Maintenance at Various Service Areas, at the request of the Maintenance and Operations Department.
This contract is to provide routine monthly maintenance and as-needed repair services both during normal and outside of normal business hours for all District locations; schedule annual testing and safety inspections with a Qualified Elevator Inspector, and submit all the pertinent documents to the Office of the Illinois State Fire Marshal (OSFM) to acquire certificates of operation for the vertical transportation system(s) specified, for a period of 3 years.
The estimated cost of this contract is $958,683.60. The estimated 2017, 2018, and 2019 expenditures are the same for all years, $319,561.20.
The bid deposit for this contract is $48,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The WBE, MBE and SBE utilization goals for this contract are 15% Minority Business Enterprises (MBE), and/or Women’s Business Enterprises (WBE) and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise October 26, 2016
Bid Opening November 22, 2016
Award December 1, 2016
Completion December 31, 2019
Funds are being requested in 2017, 2018, and 2019 in Accounts 101-15000/67000/68000/69000-612600/612680/612370/612390 and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-614-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO'C:MAG:JR:JMC Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2016