TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 17, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-613-13 (Re-Bid), Scavenger Services at Various Service Areas, Groups A and B to Independent Recycling Services, Inc., in an amount not to exceed $2,677,500.00, Accounts 101, 501-50000, 68000, 69000-612520 Requisitions 1538452, 1538453
Body
Dear Sir:
On April 16, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-613-11 Scavenger Services at Various Service Areas.
In response to a public advertisement of July 15, 2020, a bid opening was held on August 11, 2020. Bids for Groups A & B of this contract were rejected as reported at the Board Meeting of April 1, 2021 and was re-advertised under Contract 20-613-13.
In response to a public re-advertisement of Groups A and B on April 7, 2021, a bid opening was held on May 4, 2021. The bid tabulation for this contract is:
GROUP A: STICKNEY WRP
INDEPENDENT RECYCLING SERVICES, INC. $1,763,910.20
CHICAGO DISPOSAL, INC. *$1,796,210.90
GROUP B: CALUMET WRP
INDEPENDENT RECYCLING SERVICES, INC. $627,184.00
*corrected total
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract for Groups A and B should usage differ from the quantities, is not to exceed $1,996,500.00 for Group A, and $681,000.00 for Group B.
Independent Recycling Services, Inc., the lowest responsible bidder for Groups A and B, proposes to perform the contract in accordance with the specifications. The estimated cost for Groups A and B was $2,677,500.00, placing the bid of $2,391,094.20 approximately 10.7 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because of the specialized nature of the work, which includes the transportation and disposal of material classified as “special waste,” which requires appropriate State of Illinois chemical analysis, licenses, disposal, and site permits.
The contract will require approximately ten (10) people for the services.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE and/or WBE, and 10 percent SBE.
Independent Recycling Services, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D for this contract as indicated on the attached report. For Group A, the utilization goal is 20 percent MBE/WBE, and for Group B, the utilization goal is 30 percent MBE/WBE. The bidder offers MBE and WBE credits to satisfy the SBE participation for both groups.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-613-13 (Re-Bid), Groups A and B to Independent Recycling Services, Inc., in an amount not to exceed $2,677,500.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor will commence work upon approval of the Contractor’s Bond and terminate three years thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2021 expenditure for Group A, in the amount of $295,000.00, are available in Account 101, 501-50000, 69000-612520. Estimated expenditures for the 2022 is $676,000.00, for 2023 is $637,500.00, and for 2024 is $388,000.00. Funds for the 2022, 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2021 expenditure for Group B, in the amount of $120,000.00, are available in Account 101-68000-612520. Estimated expenditures for the 2022 is $240,000.00, for 2023 is $240,000.00, and for 2024 is $81,000.00. Funds for the 2022, 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 17, 2021
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