TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 19, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-RFP-12 Harassment and Diversity Awareness: Customizable Course for Online and In-Person Instruction, estimated cost $175,000.00, Account 101-25000-601100, Requisition 1624305
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for Contract 24-RFP-12 Harassment and Diversity Awareness: Customizable Course for Online and In-Person Instruction at the request of the Human Resources Department. The contract begins in Year 2025, for a three-year period ending in year 2027.
The purpose of this contract is to select a qualified vendor to develop and deliver a mandatory training on the District’s administrative policies and procedures on harassment, discrimination, employee conduct/civility, workplace violence, social media usage, retaliation, and reporting. The trainings will be delivered each year of the contract, 2025, 2026, and 2027. The training will be developed and delivered in three (3) different formats; 1) an interactive training video that will be uploaded onto Cornerstone OnDemand, 2) a live, in-person training class that will be delivered at various District locations, and 3) virtual instructor-led training sessions utilizing Microsoft Teams and Cornerstone OnDemand. This training will discuss the prevention of harassment and retaliation, the importance of diversity awareness and valuing the differences employees bring to the organization, improper social media conduct, the prevention of workplace violence, and creating a respectful and civil workplace environment for all employees. The trainings will provide easy-to-understand instructions, realistic situational awareness scenarios, and be interactive with participants. In order to capture the specific responsibilities of supervisors, two (2) different types of trainings will be created; a supervisory training and a non-supervisory training.
The estimated cost for this RFP is $175,000.00 over a three-year agreement. The estimated cost for 2025, 2026, and 2027 is $58,333.00 for each year.
A bid deposit is not required for this RFP.
The Diversity review of this RFP indicates that due to the various items under the scope, affirmative action goals should be “tailored” at 10% MBE and/or WBE. The Appendix V should not be included in this RFP.
The tentative schedule for this contract is as follows:
Advertise October 2, 2024
Proposals Received November 1, 2024
Award December 5, 2024
Completion December 31, 2027
Funds for years 2025, 2026, and 2027 are contingent on the Board of Commissioners’ approval of the District’s budgets for these years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-RFP-12.
Requested, Thaddeus J. Kosowski, Director of Human Resources, TJK:TP:KMB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the Official Regular Board Meeting Minutes of the Board of Commissioners for September 19, 2024
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