TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 5, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to decrease Contract 21-863-2C Master Plan for Salt Creek at Fullersburg Woods, to V3 Construction Group, LTD in a net credit amount of $162,951.12, from an amount of $9,476,846.72, to an amount not to exceed $9,313,895.60, Account 201-50000-612400, Purchase Order No. 4000104
Body
Dear Sir:
On September 7, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 21-863-2C Master Plan for Salt Creek at Fullersburg Woods, to V3 Construction Group, LTD, in an amount not to exceed $9,375,745.00, plus a five (5) percent allowance for change orders in an amount of $468,787.25, for a total amount not to exceed $9,844,532.25. The scheduled contract completion date is December 31, 2029.
As of January 23, 2026, the attached list of change orders has been approved.
Original Contract Amount $9,375,745.00
Date of Board Approval 9/7/2023
Cumulative Change Order (1/23/2026) $101,101.72
% Change of Original Contract Value 1.08%
Current Contract Value $9,476,846.72
Requested Decrease ($162,951.12)
New Contract Value $9,313,895.60
% Change of Current Contract Value -1.72%
Total % Change of Original Contract Value -0.66%
The original design of the Fullersburg Woods project included removing the existing dam near Graue Mill and constructing multiple pools and riffles upstream to improve water quality and enhance aquatic habitat. Because many of the proposed improvement areas were underwater at the time of bidding, the unit price items listed in the bid documents were based on estimated quantities.
Following the dam removal, it was determined that adjustments to several unit price quantities were necessary to accurately reflect site conditions and complete the work. A decrease to CA-1 and FA-2 aggregate and installation of 24” to 36” boulders, an increase to 6” to 8” cobble, 8” to 16” boulders, and an increase to installation of plant plugs were required for riparian wetland conversion and enhancement of the stream. In addition to these quantity revisions, it was concluded that the river’s existing geomorphology was acceptable, and the construction of Pools 2, 3 and 5 would provide no additional benefit. As such, the construction of Pools 2, 3 and 5 were deleted from the scope of the contract. The contractor has completed this work. The contractor submitted a cost proposal (CO-09) for an extra in the amount of $294,340.00, and a credit in the amount of $457,291.12, for a net credit in the amount of $162,951.12. The Engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO19 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 21-863-2C in an amount not to exceed $162,951.12 (1.72% of the current contract value), from an amount of $9,476,846.72, to an amount not to exceed $9,313,895.60.
Funds will be restored to Account 201-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 5, 2026
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