TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-RFP-03, Court Reporting Services for a three-year period, with an option to extend for an additional two years, estimated cost $333,000.00, Accounts 101-25000-612250, 101-30000-612250, 101-40000-612250, and 501-50000-612250, Requisitions 1598945, 1599066, 1598944 and 1595419
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for Court Reporting Services, at the request of the Finance department. The contract begins in 2024 for a period of three years with an option to extend the contract for two additional one-year terms, to engage licensed certified shorthand reporters to provide court reporting services. The option to extend is at the sole discretion of the District and will be approved by the Board of Commissioners.
The purpose of this RFP is to provide interested bidders with sufficient information to prepare and submit proposals for court reporting services for the various District departments. The court reporting services are required to record and provide verbatim transcripts of the regular, special, and other public meetings of the Board of Commissioners, depositions, court trials and motions, arbitrations, ordinance enforcement hearings and technical pre-bid conferences as well as Watershed Planning Council meetings.
The estimated cost for this RFP is $333,000.00. The estimated 2024, 2025 and 2026 expenditures are $111,000, $111,000, and $111,000 respectively.
A bid deposit is not required for this RFP.
The Diversity Section reviewed the request for proposal and concluded that Affirmative Action Ordinance Revised Appendix A and the Appendix V goals will not be included because services do not provide practical opportunities for direct or indirect subcontracting.
The tentative schedule for this contract is as follows:
Advertise June 7,2023
Proposals Received July 7, 2023
Award October 5, 2023
Completion December 31, 2026
Funds for the years 2024, 2025 and 2026 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Jacqueline Torres, Clerk/Director of Finance, JT:kj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 4, 2023
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