TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract, 24-709-11, Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant to Evoqua Water Technologies LLC in an amount not to exceed $270,000.00, Account 101-66000-623560, Requisition 1607451
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Dear Sir:
On February 1, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-709-11, Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant.
In response to a public advertisement of April 3, 2024, a bid opening was held on April 23, 2024. The bid tabulation for this contract is:
EVOQUA WATER TECHNOLOGIES LLC $285,150.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: does not provide bulk delivery of this product. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $270,000.00.
Evoqua Water Technologies LLC, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $270,000.00, placing their bid of $285,150.00 approximately 5.6% above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract for chemicals.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because there are no subcontracting opportunities.
The contractor shall commence delivery beginning five days after the issuance of the purchase order and terminate twenty-four (24) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
No bid deposit was required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-709-11 to Evoqua Water Technologies LLC in an amount not to exceed $270,000.00.
Funds are available for the 2024 expenditures, in the amount of $110,000.00, in Account 101-66000-623560. The estimated expenditures for 2025 and 2026 are $135,000.00 and $25,000.00, respectively, and are contingent on the Board of Commissioners’ approval of the budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2024
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