TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase agreement with LAI, LLC, Inc. to Furnish and Deliver Process Equipment and Parts to Various Locations for a Three-Year Period, in an amount of $200,000.00, from an amount of $2,025,000.00, to an amount not to exceed $2,225,000.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270, 623780, and 634650, Agreement 7002322
Body
Dear Sir:
On December 4, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to LAI, LLC, Inc. to furnish and deliver process equipment and parts from various manufacturers to various District locations, on an as needed basis, for a three-year period, in an amount not to exceed $2,025,000.00. The agreement expires on December 31, 2028.
There have been no prior change orders.
Original Contract Amount $2,025,000.00
Date of Board Approval 12/4/2025
Cumulative Change Order (9/15/2026) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $2,025,000.00
Requested Increase or Decrease $200,000.00
New Contract Value $2,225,000.00
% Change of Current Contract Value 9.9%
% Change of Original Contract Value 9.9%
An increase to the 2026 portion of the agreement is necessary due to a greater than anticipated need for process equipment replacement parts and supplies. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $200,000.00 (approximately 9.9% of the current agreement value), from an amount of $2,025,000.00, to an amount not to exceed $2,225,000.00.
Funds are available in Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270, 623780, and 634650.
Requested, Edward J. Staudacher, Director of Maintenance and Operations, JBS:BML:MM:JR:MK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2026