TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 7, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to AT&T Corp. to Furnish and Deliver AT&T Switched Ethernet Service, in an amount not to exceed $713,126.88, Accounts 101-27000-612210, 101-67000-612210 Requisitions 1382881, 1378134
Body
Dear Sir:
Authorization is requested to issue a purchase order to AT&T Corp. to furnish and deliver AT&T Switched Ethernet Service for a three-year period.
AT&T Switched Ethernet (ASE) provides reliable high-speed data communications with the flexibility to meet the performance and bandwidth required at the District.
On December 31, 2008, The State of Illinois advertised Request for Proposal (RFP) "CMS 08-31864 - Statewide Telecom Network Voice & Data Services." Multiple responses were received by the proposal due date of June 3, 2009. AT&T Corp. was awarded a portion of the five-year contract effective January 1, 2011, with an option to extend the contract for five additional one-year terms. Appendices 2) Description of Supplies and Services, Section 2.2) Supplies and/or Services Required: states "The Illinois Department of Central Management Services (CMS) is executing a statewide Contract for network voice and data services for use by State agencies, universities, colleges and local government agencies" to purchase goods or services under this contract.
AT&T Corp. has submitted prices for ASE for three-year and five-year periods per the established contract discount percentages. Inasmuch as AT&T Corp. is the only source of supply for ASE for a three-year period under this agreement, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
AT&T Corp. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to AT&T Corp. in an amount not to exceed $713,126.89.
Funds for the 2014 expenditure, in the amount of $39,618.16, are available in Accounts 101-27000-612210 and 101-67000-612210. The estimated expenditure for 2015 is $237,708.96, 2016 is $237,708.96 and 2017 is $198,090.80. Funds for 2015, 2016, and 2017 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Ellen Barry, Acting Director of Information Technology, EB:RP:ML:TM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 7, 2014