TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 6, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 25-694-11 Truck Scale Maintenance at Various Locations, estimated cost $82,000.00, Accounts 101-68000/69000-612650/612680/623270, Requisitions 1629093, 1629246, 1629465
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 25-694-11 Truck Scale Maintenance at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure truck scale maintenance services for the District’s scales at the Stickney Water Reclamation Plant (SWRP), Lawndale Avenue Solids Management Area (LASMA), and Calumet Solids Management Area (CALSMA), on an as-needed basis, for a twenty-four month period. There will be three groups: Group A for SWRP, Group B for LASMA, and Group C for CALSMA. Separate contracts could be awarded for each group.
The estimated cost for this contract is $82,000.00. The estimated 2025, 2026, and 2027 expenditures are $15,300.00, $38,000.00, and $28,700.00, respectively.
The Multi-Project Labor Agreement will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimated total expenditure is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise March 5, 2025
Bid Opening March 25, 2025
Award May 1, 2025
Completion April 30, 2027
Funds for 2025 are available in Accounts 101-68000/69000-612650/612680/623270. Funds for the subsequent years are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-694-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:MM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 6, 2025
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