TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-866-11, Security Services at the Prairie Plan Site in Fulton County, Illinois, to AP Private Detective & Security Agency LTD, for an amount not to exceed $177,492.00, Account 101-68000-612490, Requisition 1341469
Body
Dear Sir:
On October 4, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-866-11 Security Services at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of October 17, 2012, a bid opening was held on October 30, 2012. The bid tabulation for this contract is:
AP Private Detective & Security AGENCY ltd. $177,492.00
elam Private Detective, Inc. $178,199.84
universal security corporation $190,639.36
One hundred fifteen (115) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
AP Private Detective & Security Agency, LTD, the low bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $200,000.00, placing the total bid of $177,492.00, approximately 11.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Revised Appendix D was not included in this contract due to the limited number of potential bidders.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-866-11, to AP Private Detective & Security Agency LTD., in an amount not to exceed $177,492.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2013 expenditure in the amount of $89,298.00.00 are available in Account 101-68000-612490. The estimated expenditure for 2014 is $88,194.00. Funds for the 2013 and 2014 expenditure are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012