TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to AVI-SPL LLC and enter into a three-year agreement with Avaya, Inc. for Telecommunications Equipment, Maintenance Support, and E911 Calling, in an amount not to exceed $1,513,932.44, Accounts 101-27000-612430 and 612840, Requisition 1627173 (As Revised)
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement under the Omnia Partners Cooperative Purchasing Venture with the University of California Contract 2019.001535 with AVI-SPL LLC and enter into an agreement with Avaya, Inc., for the purchase of Avaya Telecommunications Equipment, Maintenance Support, and E911 Calling. This purchase order covers the period of January 1, 2025, to December 31, 2027.
The Omnia Partners established the means by which participating states may join together in cooperative multi-state contracting; to achieve cost-effective and efficient acquisition of products and services under contract No. 2019.001535. All governmental entities within the United States are welcome to use the approved agreements. Under the terms of contract 2019.001535, AVI-SPL LLC was selected as the vendor for Telecommunications Network Equipment, Maintenance, & Support from the start date of September 16, 2024, through September 16, 2027.
AVI-SPL LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement, Affirmative Action Ordinance Revised Appendix D and Appendix V are not applicable to the contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to AVI-SPL LLC and enter into an agreement with Avaya, Inc. in an amount not to exceed $1,513,932.44.
Funds are being requested for the 2025 expenditure, in the amount of $563,789.48, in Accounts 101-27000-612430 and 612840. The estimated expenditure for 2026 is $475,071.48, and 2027 is $475,071.48. Funds for the 2025, 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Sean T. Kelly, Director of Information Technology, STK:rp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2024