TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 1, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 20-614-11, Elevator Maintenance at Various Locations, Groups A, B, and C to Parkway Elevators, Inc., in an amount of $33,012.73, from an amount of $1,097,366.44, to an amount not to exceed $1,064,353.71, Accounts 101-67000/68000/69000-612600/612680, Purchase Orders 5001758, 5001759, 5001760
Body
Dear Sir:
On September 3, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 20-614-11, Elevator Maintenance at Various Locations, Groups A, B, and C to Parkway Elevators, Inc., in an amount not to exceed $928,629.69. The contract ended on April 17, 2023.
As of May 17, 2023, the attached list of change orders has been approved.
Original Contract Amount $928,629.69
Date of Board Approval 9/3/2020
Cumulative Change Order (5/17/2023) $168,736.75
% Change of Original Contract Value 18.2%
Current Contract Value $1,097,366.44
Requested Decrease ($33,012.73)
New Contract Value $1,064,353.71
% Change of Current Contract Value -3.0%
% Change of Original Contract Value 14.6%
A decrease in the contract value is requested to close out the contract. Repairs can vary from year to year and the exact quantity was not known at the time of signing the contract. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 20-614-11, in an amount of $33,012.73 (approximately 3.0% of the current contract value) from an amount of $1,097,366.44 to an amount not to exceed $1,064,353.71.
Funds will be restored to Accounts 101-67000/68000/69000-612600/612680.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:MM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 1, 2023
Attachment