TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 09-016-11 Furnish and Deliver Miscellaneous Office Supplies to Various Locations for a One (1) Year Period, to Runco Office Supply and Equipment Company, in an amount not to exceed $59,318.80, Account 101-20000-623520
Body
Dear Sir:
On May 21, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-016-11, Furnish and Deliver Miscellaneous Office Supplies to Various Locations for a one (1) year period, beginning approximately August 1, 2009 and ending July 31, 2010.
In response to a public advertisement of May 27, 2009, a bid opening was held on June 9, 2009. The bid tabulation for this contract is:
RUNCO OFFICE SUPPLY & EQUIPMENT COMPANY $59,318.80
NOVA STATIONERS, INC. D/B/A MEADOWS $60,461.58
OFFICE SUPPLY
ATLAS STATIONERS *$60,837.46
*corrected total
Three hundred fifty-one (351) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
Runco Office Supply & Equipment Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $70,000.00, placing the bid of $59,318.80, approximately 15.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 09-016-11, to Runco Office Supply & Equipment Company, in an amount not to exceed $59,318.80.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. The bid deposit in the amount of $3,500.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management. Funds are available in Account 101-20000-623520.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 9, 2009