TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 23-RFP-21 IT Project Management Office Consulting Services with SDI Presence LLC in an amount not to exceed $450,000.00, Account 101-27000-612430, Requisition 1608373
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with SDI Presence LLC to provide IT Project Management, Business Analysis, Quality Assurance Testing, User Experience and User Interface Design Consulting Services.
The purpose of this contract is to obtain consulting services to augment the District’s IT Project Management Office staff. All services will be delivered by July 31, 2026.
On February 7, 2024, Contract 23-RFP-21 IT Project Management Office Consulting Services was advertised. The District received fourteen (14) responsive proposals on March 1, 2024.
Four District employees, two members of the Information Technology Department, one member of the Monitoring and Research Department, and one member of the Procurement and Materials Management Department, reviewed each proposal. Proposals were evaluated based on criteria such as: understanding of the project, approach to work, experience completing projects of similar scope, technical competence, and cost.
Based on the initial evaluation, four (4) Proposers were scheduled to execute a presentation and respond to questions from the District’s evaluation committee. The proposers were then afforded the opportunity to submit an unqualified best and final offer to the Director of Procurement and Materials Management.
After the overall evaluation of the proposers, SDI Presence LLC was selected to provide IT Project Management Office Consulting Services.
SDI Presence LLC has relevant experience and a high level of competency to provide project management, business analysis, quality assurance testing, user experience and user interface design resources. SDI Presence LLC has significant experience working with governments, including local governments, and maintains expertise in the areas necessary for their work. SDI Presence LLC had the best technical proposal and oral presentation, and is best suited to meet the needs of the District as the highest ranked firm.
Inasmuch as the firm of SDI Presence LLC possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $450,000.00.
Funds for the 2024 expenditure, in the amount of $112,500.00, are available in Account 101-27000-612430. The estimated expenditure for 2025 is $225,000.00, and 2026 is $112,500.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Sean T. Kelly, Director of Information Technology, STK:SW:rw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2024