TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 07-703-13 (Re-Bid) Services to Furnish and Deliver Variable Frequency Drives to the North Side Water Reclamation Plant, to J. P. Simmons & Company, in an amount not to exceed $169,911.36, Account 101-67000-623070, Requisition 1203000
Body
Dear Sir:
On December 7, 2006, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 07-703-11 Services to Furnish and Deliver Variable Frequency Drives to the North Side Water Reclamation Plant.
In response to a public advertisement of January 24, 2007, a bid opening was held on February 27, 2007. All bids were rejected as reported at the May 3, 2007 Board Meeting.
In response to a public re-advertisement of July 25, 2007, a bid opening was held on August 14, 2007. All bids were rejected as reported at the September 6, 2007 Board Meeting.
At the Board Meeting of February 7, 2008, authorization was granted to increase the cost estimate of the contract from an amount not to exceed $110,000.00 to an amount not to exceed $171,000.00.
In response to a public re-advertisement of March 26, 2008, a bid opening was held on April 15, 2008. The bid tabulation for this contract is:
J. P. SIMMONS & COMPANY $169,911.36
LAKERIDGE ELECTRIC SUPPLY COMPANY INC $170,374.00
HELSEL-JEPPERSON ELECTRICAL, INC. $170,385.00
BROOK ELECTRICAL DISTRIBUTION COMPANY $172,122.52
ANCHOR MECHANICAL, INC. $208,299.00
TRANSIT ASSOCIATES, INC. $208,743.00
W. W. GRAINGER, INC. $230,951.64
Nine-hundred twenty-nine (929) companies were notified of the contract being advertised and thirty-six (36) companies requested specifications.
J. P. Simmons & Company, the lowest responsible bidder, is proposing to perform the contract, in accordance with the specifications. The estimated cost for this contract was $171,000.00, placing the bid of $169,911.36, approximately equal to the cost estimate.
The Multi-Project Labor Agreement (MPLA) was not included in the contract because it is primarily for furnishing and delivering equipment.
In view of the foregoing, it is requested that the Purchasing Agent be authorized to issue a purchase order to J. P. Simmons & Company, for the services required, in an amount not to exceed $169,911.36. The bid deposit in the amount of $8,600.00 shall be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Purchasing Agent. Funds are available in Account 101-67000-623070.
Requested, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien