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File #: 25-0520    Version: 1
Type: Agenda Item Status: Adopted
File created: 7/2/2025 In control: Procurement Committee
On agenda: 7/17/2025 Final action: 7/17/2025
Title: Authority to decrease Contract 21-616-11, Furnish and Deliver Chiller Parts and Services to Various Locations, to Autumn Construction Services, Inc., in an amount of $77,760.87, from an amount of $587,498.62, to an amount not to exceed $509,737.75, Accounts 101-67000/68000/69000-612680/623070/623270, Purchase Order 5001852
Attachments: 1. Change Order Log - Purchase Order 5001852

TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 17, 2025

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Authority to decrease Contract 21-616-11, Furnish and Deliver Chiller Parts and Services to Various Locations, to Autumn Construction Services, Inc., in an amount of $77,760.87, from an amount of $587,498.62, to an amount not to exceed $509,737.75, Accounts 101-67000/68000/69000-612680/623070/623270, Purchase Order 5001852

Body

 

Dear Sir:

 

On November 18, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 21-616-11, Furnish and Deliver Chiller Parts and Services to Various Locations, to Autumn Construction Services, Inc., in an amount not to exceed $470,000.00. The contract expired on June 13, 2025.

 

As of July 1, 2025, the attached list of change orders has been approved.

 

Original Contract Amount                                                               $470,000.00

Date of Board Approval                                                               11/18/2021

Cumulative Change Order Value (7/1/2025)                                          $117,498.62

% Change of Original Contract Value                                                               25.0%

Current Contract Value                                                               $587,498.62

Requested Increase or Decrease                                                               ($77,760.87)

New Contract Value                                                               $509,737.75

% Change of Current Contract Value                                                               -13.2%

% Change of Original Contract Value                                                               8.5%

 

A decrease is requested to close the contract. All work has been completed. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 21-616-11, in an amount of $77,760.87 (approximately 13.2% of the current contract value), from an amount of $587,498.62, to an amount not to exceed $509,737.75.

 

Funds will be restored to Accounts 101-69000-612680/623070/623270.

 

Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:MM:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 17, 2025

 

Attachment