TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 19, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Kofax, Inc. to Increase Channel Licenses, Upgrade Software, and Furnish and Deliver Software Maintenance and Support for the Kofax Network Fax Software, in an amount not to exceed $50,689.37, Accounts 101-27000-612430, 612840, 623800, Requisition 1534442
Body
Dear Sir:
Authorization is requested to issue a purchase order to Kofax, Inc. to furnish an additional eight channel licenses, upgrade the Kofax network fax software, professional services, and deliver software maintenance and support for the Kofax Network Fax Software to the Main Office Building. The maintenance and support will be valid for a twelve-month period beginning March 1, 2020 and ending on February 28, 2021.
Kofax Network Fax Software is utilized by many of the District’s departments, including Procurement and Materials Management, Maintenance and Operations, Monitoring and Research, and Engineering for sending and receiving electronic faxes. Therefore, the maintenance and support is critical to insure the reliability and integrity of the data communicated in support of departmental services. The software maintenance and support is required to provide routine enhancements and upgrades. It also provides the rights to receive and use versions of the software as they become available.
Kofax, Inc., the manufacturer and sole source of supply, has submitted prices for the Kofax Network Fax Software maintenance and support for the product. Inasmuch as Kofax, Inc. is the only source of supply for the Kofax Network Fax Software maintenance and support for the product, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Kofax, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Kofax, Inc. in an amount not to exceed $50,689.37.
Funds are being requested in 2020, in Accounts 101-27000-612430, 612840, 623800, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP:rv
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 19, 2019