TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 17-936-12, Furnishing and Delivering Citric Acid, to H-O-H Water Technology, Inc., in an amount of $25,000.00, from an amount of $141,166.00, to an amount not to exceed $166,166.00, Account 101-69000-623560, Purchase Order 3095261
Body
Dear Sir:
On July 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 17-936-12, Furnishing and Delivering Citric Acid, to H-O-H Water Technology, Inc., in an amount not to exceed $141,166.00. The contract expires on January 29, 2020.
There are no prior approved change orders.
The increase is requested because Stickney operating personnel are maximizing the use of citric acid in the phosphorous recovery process, as it has proven to be an effective chemical for removing struvite. The citric acid is being used in place of another chemical. As such, the overall need for citric acid is greater than anticipated at the time the purchase order was originally issued.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 17-936-12 in an amount of $25,000.00 (approximately 17.7% of the current contract value) from an amount of $141,166.00 to an amount not to exceed $166,166.00.
Funds are available in Account 101-69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2019