TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-425-11, Furnish and Deliver Paper to Various District Locations, to Bebon Office Machines Co., in an amount not to exceed $166,247.80, Account 101-15000-623520, Requisition 1616437
Body
Dear Sir:
On March 21, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-425-11, Furnish and Deliver Paper to Various District Locations.
In response to a public advertisement of April 24, 2024, a bid opening was held on May 7, 2024. The bid tabulation for this contract is:
BEBON OFFICE MACHINES CO. *$166,247.80
WAREHOUSE DIRECT, INC. *$362,149.59
TERRAZAS LLC *$440,705.68
*corrected total
Bebon Office Machines Co., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $217,000.00, placing their bid of $166,247.80 approximately 23.3 percent below the estimate.
The contract terminates thirty-six (36) months from the issuance of the purchase order.
The Multi-Project Labor Agreement is not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D is not included in this contract because there are no subcontracting opportunities for the contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-425-11, to Bebon Office Machines Co., in an amount not to exceed $166,247.80.
There was no bid deposit required.
Funds for the 2024 expenditure, in the amount of $34,635.03 are available in Account 101-15000-623520. The estimated expenditures for 2025 are $60,957.67, for 2026 are $52,645.27, and for 2027 are $18,009.83. Funds for the 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Shellie Riedle, Administrative Services Officer
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2024
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