TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 20, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to CommVault Systems, Inc. for Maintenance subscription, renewal and license for CommVault’s Backup Software, in an amount not to exceed $218,392.80, Account 101-27000-612820, Requisition 1647544.
Body
Dear Sir:
Authorization is requested to issue a purchase order to CommVault Systems, Inc. for Maintenance subscription, renewal and license for CommVault’s Backup Software for the District’s network and computer systems located at the Main Office Building, Stickney Water Reclamation Plant, Egan Water Reclamation Plant, and TierPoint Data Center. The period will begin December 12, 2025 and will end on December 11, 2026.
The Information Technology Department maintains and manages all backup and recovery operations for departmental and interdepartmental data and Enterprise applications hosted on the District’s network and computer systems. CommVault’s software products also enable the Information Technology Department staff to perform email and file system archiving, eDiscovery compliance search services, litigation hold and FOIA request processing, in addition to performing daily backup and recovery operations of electronic data, files and SAP enterprise applications. The additional software licenses being acquired will provide additional backup enhancements as the Information Technology Department merges its entire hardware and software infrastructure into a unified platform. These enhancements will eventually reduce the amount of backup and other system resources currently required to perform backup operations.
CommVault Systems, Inc., the sole service provider of maintenance renewal and software, has submitted prices for the products and services required. Inasmuch as CommVault Systems, Inc. is the only source of supply for the products and services required, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CommVault Systems, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Appendix A and Appendix V are not included because there are no direct or indirect subcontracting opportunities.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to CommVault Systems, Inc. in an amount not to exceed $218,392.80
Funds are available in Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, STK:JLR:RP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 20, 2025