TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-693-11 Use of a Sanitary Landfill Site, estimated cost $265,000.00, Account 101-66000-612520, Requisition 1349254
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-693-11, Use of a Sanitary Landfill Site, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services of a sanitary landfill site for the Lawndale Avenue Solids Management Area and the Calumet Solids Management Area, for the disposal of Biosolids and other materials which are not suitable for use as a daily landfill cover or other beneficial uses, for a two-year period.
The estimated cost for this contract is $265,000.00. The estimated 2013 and 2014 expenditures are $132,500.00 and $132,500.00 respectively.
The bid deposit for this contract is $13,250.00.
The contract specifications require that the use of the sanitary landfill site commence on May 1, 2013, or five days after the mailing date of a Purchase Order, whichever occurs later, and terminate on December 31, 2014, or upon expenditure of available funds, whichever occurs sooner.
The Multi-Project Labor Agreement, and the Revised Appendix D are not included in this contract because it is for access to, and use of, a landfill.
The tentative schedule for this contract is as follows:
Advertise November 21, 2012
Bid Opening December 11, 2012
Award January 3, 2013
Completion December 31, 2014
Funds are being requested in 2013, in Account 101-66000-612520, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for the subsequent year, 2014, are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-693-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2012