TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-033-12, Furnish and Deliver Miscellaneous Air Filters to Various Locations for a One (1) Year Period (Re-Bid), Group A to Mercury Partners 90 BI, Inc., dba Brucker Company, Inc., in an amount not to exceed $36,120.48, Group B to Progressive Industries, Inc., in an amount not to exceed $9,312.16, Group C to G.A.G. Industries, Inc., dba Filter Services Illinois, in an amount not to exceed $2,371.40 and Group D to The Stone Group, Inc., in an amount not to exceed $13,444.08, Account 101-20000-623270
Body
Dear Sir:
On April 4, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-033-11 Furnish and Deliver Miscellaneous Air Filters to Various Locations for a One (1) Year Period, beginning approximately July 1, 2019 and ending June 30, 2020.
Contract 19-033-11 was advertised on April 17, 2019. Shortly after the advertisement, Addenda Number 1 was issued to cancel the bid. The contract document was missing pages.
In response to a public re-advertisement of May 1, 2019, a bid opening was held on May 14, 2019. The bid tabulation for this contract is:
GROUP A: PLEATED AIR FILTERS
MERCURY PARTNERS 90 BI, INC. dba BRUCKER COMPANY, INC. $36,120.48
PROGRESSIVE INDUSTRIES, INC. $40,287.98
G.A.G. INDUSTRIES, INC., dba FILTER SERVICES ILLINOIS $45,786.67
FAIRMONT SUPPLY COMPANY $54,666.74
THE STONE GROUP, INC. *$55,230.25
BROOKAIRE COMPANY, LLC $62,258.48
GROUP B: BAG AIR FILTERS
PROGRESSIVE INDUSTRIES, INC. $9,312.16
MERCURY PARTNERS 90 BI, INC. dba BRUCKER COMPANY, INC. $11,775.79
THE STONE GROUP, INC. *$13,778.35
FAIRMONT SUPPLY COMPANY $15,790.42
G.A.G. INDUSTRIES, INC., dba FILTER SERVICES ILLINOIS *$15,893.72
BROOKAIRE COMPANY, LLC $17,304.29
INDI ENTERPRISES, INC. $26,232.00
GROUP C: ROLLOMAT AIR FILTERS
G.A.G. INDUSTRIES, INC., dba FILTER SERVICES ILLINOIS $2,371.40
MERCURY PARTNERS 90 BI, INC. dba BRUCKER COMPANY, INC. $3,205.00
FAIRMONT SUPPLY COMPANY $3,638.77
PROGRESSIVE INDUSTRIES, INC. $3,838.80
BROOKAIRE COMPANY, LLC $4,030.95
THE STONE GROUP, INC. *$4,414.88
INDI ENTERPRISES, INC. $5,068.00
GROUP D: ODOR CONTROL AIR FILTERS
THE STONE GROUP, INC. *$13,444.08
PROGRESSIVE INDUSTRIES, INC. $18,113.48
BROOKAIRE COMPANY, LLC $20,162.64
PROMARK ASSOCIATES, INC. *$22,221.64
G.A.G. INDUSTRIES, INC., dba FILTER SERVICES ILLINOIS $23,970.26
FAIRMONT SUPPLY COMPANY $27,619.96
INDI ENTERPRISES *$40,616.00
*corrected total
Four hundred and fifty-five (455) companies were notified of the contract being advertised and thirty-one (31) companies requested specifications.
Mercury Partners 90 BI, Inc., dba Brucker Company, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $40,000.00, placing the total bid of $36,120.48 approximately 9.7 percent below the estimate.
Progressive Industries, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $10,000.00, placing the total bid of $9,312.68 approximately 6.88 percent below the estimate.
G.A.G. Industries, Inc., dba Filter Services Illinois, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $2,600.00, placing the total bid of $2,371.40 approximately 8.79 percent below the estimate.
The Stone Group, Inc., the lowest responsible bidder for Group D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $20,400.00, placing the total bid of $13,444.08 approximately 34.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-033-12 (Re-Bid), Group A to Mercury Partners 90 BI, Inc., dba Brucker Company, Inc., in an amount not to exceed $36,120.48, Group B to Progressive Industries, Inc., in an amount not to exceed $9,312.16, Group C to G.A.G. Industries, Inc., dba Filter Services Illinois, in an amount not to exceed $2,371.40, and Group D to The Stone Group, Inc., in an amount not to exceed $13,444.08.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management,
DAL:SEB:MS:em
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2019
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